62nd Annual Niagara Wine Festival Grande Parade Guidelines & Application
62nd Annual Grande Parade
The Niagara Wine Festival is proud to present the 2013 Grande Parade with its theme “Honouring our Heroes, Then & Now” as we continue to commemorate the Bicentennial of the War of 1812 while moving into the present day. This rain or shine event will happen on Saturday, September 28, 2013 at 11am, in the downtown core of the St. Catharines, Ontario, where we will welcome more than 100,000 spectators. The 2013 Niagara Wine Festival Grande Parade is organized and produced by the Niagara Wine Festival for the entertainment and enjoyment as well as the economic development of the Niagara Region.
This Parade Application Entry Form and the Rules and Regulations contained therein will give you an idea of what the Parade Committee is looking for with regards to acceptance into the Grande Parade. The completion of this application and receipt of it by the Niagara Wine Festival does not constitute acceptance into the Grande Parade. Each entry is evaluated on the enclosed details and an acceptance or decline letter will be emailed to you. Please complete the accompanying entry forms in their entirety. Incomplete entries will not be considered.
The Niagara Wine Festival aims each year to present a parade in conjunction with the Niagara Wine Festival that is entertaining, cohesive, creates a sense of fun for spectators and participants alike and provides a safe experience for all. The Grande Parade is an opportunity for everyone involved to truly shine both in the community and to the visitors who flock to the parade route each year to enjoy the festivities. Additionally, the Festival must ensure that the total number of entries work together to create a parade that meets our overall time requirements and messaging to the public. It is for these reasons that the criteria and regulations of the Festival Committee have been created.
THE PARADE APPLICATION ENTRY FORM DEADLINE IS JUNE 30, 2013 AT 4:30PM Hard copies may be mailed or emailed to email@example.com or submitted online with any additional documentation emailed or mailed.
The Niagara Wine Festival welcomes the support of Commercial Entries. Commercial Entry Fees will allow the Commercial Entry to place banners and banner carriers with a company logo to identify their support, or an expanded float or walking group, upon approval of the Niagara Wine Festival. The Commercial Entry Fees are used to enhance the overall appeal and entertainment of the parade. An entry will be categorized to be commercial if it bears a company name, symbol, any signage related to a commercial business for the intention of exposure or is accompanied by a commercial mascot (ie Ronald McDonald, A&W Root Bear, etc.). The Niagara Wine Festival encourages Commercial Entries to sponsor/partner with a not-for-profit group in the Grande Parade thereby lowering their fees and should contact the Festival office prior to beginning plans for their entry.
Commercial Entries are $2,500 CAD including HST.
An entry will be deemed not-for-profit if the organization has documents showing that it is a Registered Not-for-Profit Group or Organization. Proof of Registration may be requested of any applicant by the Parade Committee prior to acceptance.
Not-for-Profit entries are $45 CAD which includes HST.
Completed parade applications (all documents filled out, all payments completed) MUST be received at the Festival office by June 30, 2013 at 4:30pm. Entries received after this date will not be considered for the 2013 parade. We urge all applicants to confirm their application status prior to making expenditures or constructing their entry. Completion of an application does not in itself guarantee your acceptance as a participant in the parade; it is simply a statement of your entry offering. Each entry is evaluated on its own details and an acceptance or decline letter will be emailed to you.
The first step in the application process is to complete the 2013 Grande Parade Application Entry Form. Please provide as much detail as possible and include as much supplementary information as you believe the Committee will require to make a well informed decision. Photos and drawings are quite beneficial to enhance your application presentation, aiding the Parade Committee to imagine your vision.
Please carefully read the explanation of the application process below, making notes of the rules and best practices for you, the applicant, as well as those of the Niagara Wine Festival. Applicants can make changes/additions to their application at any time during the acceptance process each time in writing. This opportunity will close on August 31, 2013.
After the deadline for application date has passed, all valid entries are evaluated by the Parade Committee on the basis of the following criteria:
- The previous year’s entry (if applicable) with the Committee reviewing notes, photos, videos etc. provided by the applicant and/or from Festival archives.
- Any drawings, descriptions, photos or video, etc. provided by the applicant with their application.
- A review of your submission to ensure that the Rules and Regulations have been incorporated into your design.
- A review of your submission that the following components are evident in your parade entry: colour/pageantry, movement, the inclusion of a theme, inclusion of a Grande Parade theme, that your entry has met the Festival’s minimum safety standards, that your entry is unique to other entries, that your entry looks positively distinctive on the day of the parade as compared to all the other days of the year and that you have made an effort to “wow the crowd”.
Each year the Festival presents the following Awards:
- The Founder's Cup
Presented to the entry that best presents a grape and/or wine industry theme.
- The Harvest Award
Presented to the entry that best presents the 2013 theme: “Honouring Our Heroes, Then & Now”
- The Vintage Award
Presented to the entry that best represents a feature of the Niagara Region.
Each entry may only be presented with one award per year. Entries are eligible for awards at two year intervals. Entries must demonstrate significant changes to the design presentation each year to be considered. Only entries that meet the outlined award criteria will be considered for judging on Parade day beginning at 9am in the Marshalling Area. The decisions of the judges are final.
The Niagara Wine Festival, the Parade Committee and the Staff are not responsible nor will be held liable for any costs incurred with the production of any entry to the Niagara Wine Festival Grande Parade.
Rules & Regulations: All Units
- COMPLETED Parade Application Entry Forms MUST be received at the Festival Office by 4:30pm on June 30, 2013, regardless of past or current Festival History. Entries received after this date, WILL NOT BE CONSIDERED for the 2013 Niagara Wine Festival Grande Parade.
- All entries including vehicles and/or live animals MUST provide proof of 3rd party liability insurance, for a minimum of $2 million AND name The Niagara Wine Festival as an additional/also insured OR as the Certificate Holder. Personal vehicle liability insurance is not valid for the Grande Parade. Failure to provide proper insurance documentation will result in your entry’s removal from the parade up to and including the morning of the parade. The Festival will NOT be held responsible for any costs or disappointments incurred due to the removal of the uninsured vehicle. It takes a minimum of 2 weeks to have your insurance carrier provide required documents - please allow for sufficient time.
- All applicants must provide detailed information outlining the entertainment value of their entry. All applicants will be evaluated on: creativity, colour/pageantry, incorporation of the 2013 theme, and/or the incorporation of the grape/wine/wine culture themes, and/or the incorporation of the harvest theme, pertinence to the Niagara Region, safety and cohesive presentation.
- Float entries must provide a description of their float that includes the name of their entry, theme, construction details and size. The maximum float height is 13’6”; there are no length or width restrictions. Include a description of your safety measures for anyone riding in or on your entry: A minimum 4 foot railing with a horizontal rail at each foot or seatbelts for each rider attached to grounded seats. Rope railings must be taught, with at least 1 rope every foot. Riders on floats cannot have their feet hanging off the sides/back of float nor can they leave the float once the Parade commences.
- The dress code for the Niagara Wine Festival is a uniform look; no sports jerseys and no denim of any colour. A uniform look can consist of logo’d clothing, uniforms or simply having everyone wear similar colours.
- All support personnel must be in cohesive attire to the theme of the entry. Only one support vehicle allowed per entry with prior consent from the Festival. Personal vehicle liability insurance is not valid for the Grande Parade. For appropriate documentation refer to rule #2.
- All marching/walking parade participants must be a minimum of 10 years in age and 48 inches in height. Anyone not meeting these requirements are to ride in/on a parade entry. Strollers, wagons etc. are not permitted in the Grande Parade.
- Any entrant appearing under the influence of alcohol or drugs will be asked to vacate the parade route.
- The Niagara Wine Festival will not be responsible for any injuries or damages prior to, or during the parade.
- In order to maintain parade flow, there is no stand and show at any time along the parade route. Please see below, Stand and Show Opportunities.
- Nothing is to be passed from the parade route/street to the spectators at any time. All items seen to be handed out will be confiscated on the spot.
- Any entries that do not abide by the Rules and Regulations or by the details agreed to within the Parade Acceptance Letter will be denied entry into the Parade up to and including the morning of the Parade, regardless of past history or current affiliation. The Niagara Wine Festival will not be held responsible for any costs or disappointments incurred due to the removal of the entry.
Rules & Regulations: Floats & Vehicle Entries
- All floats must be self propelled unless otherwise agreed to. It is the responsibility of the entrant to supply their own gas, driver, fire extinguisher and insurance. Personal vehicle liability insurance is not valid for the Grande Parade. For appropriate documentation refer to rule #2.
- Any damages caused by the storage or transport of your float to the marshalling area must be repaired before you go on parade. Effort by the Parade Marshal to inspect your entry prior to the parade commencement will be made, but may or may not happen. Final inspection will happen at Unity Point and unsatisfactory entries will be pulled from the parade at that time. Inspection of entries can be arranged for the Friday/day before the Parade or at the mutual convenience of the organizing group and the Parade Marshal by calling the Festival Office.
- A detailed drawing or photograph must accompany all motorized or mechanical entrants. All motorized vehicles must be clean and in proper working condition. Personal vehicle liability insurance is not valid for the Grande Parade. For appropriate documentation refer to rule #2.
- Any entrants that slow the progress of the parade will be asked to move along. If the entrant continues to slow the progress of the parade they may be asked to leave the parade route.
- Vehicles that pull an entry MUST be decorated to match the overall theme of the entry and to the minimum standards as set out by the Niagara Wine Festival. Photos of the minimum standards are located on the Appendix of the Parade Application Entry Form. Personal vehicle liability insurance is not valid for the Grande Parade. For appropriate documentation refer to rule #2.
- Vehicles that are the stand alone feature of an entry MUST be decorated to match the overall theme of the entry and to the minimum standards as set out by the Niagara Wine Festival. Photos of the minimum standards are located on the Appendix of the Parade Application Entry Form. Personal vehicle liability insurance is not valid for the Grande Parade. For appropriate documentation refer to rule #2.
Rules & Regulations: Live Animal Entries
- All equestrian and live animal entrants must provide their own clean-up crew who shall be easily identifiable as part of the group and dressed in a cohesive look. Animals must be tethered to a vehicle to participate. A leash held by hand is not an acceptable form of animal control. Please see Rule #2 for appropriate liability insurance documentation.
- Sponsorship identification of/on entries must be restricted to one panel, maximum 8’ long by 1’ wide OR 2’ long by 4’ wide, unless otherwise agreed to by the Parade Committee.
- Sponsors will be allowed to be mentioned live at the Review Stand as well as on the televised broadcast.
- Entries will be judged by the Niagara Wine Festival Grande Parade Judging Committee and will be judged based on the criteria outlined in Rule #3, beginning at 9am in the Parade Marshalling area.
- A minimum of four entries in any category must be present for judging to take place.
- Each entry may only be presented with one award per year. Entries are eligible for awards at two year intervals.
- Entries must demonstrate significant changes to design each year to be considered. Only Entries that meet the outlined award criteria will be considered for judging on Parade day. The decisions of the judges are final.
Stand & Show Opportunities
The Stand & Show Opportunity is open to four groups that will be given the spotlight in the Niagara Wine Festival Grande Parade. The four selected groups will be invited to present a “Stand & Show” feature during the Grande Parade on September 28th, 2013. ONLY those invited to perform a “Stand & Show” will be permitted to stop during the Parade. The opportunity to be chosen as one of the select groups is open to all groups including dance schools, cheerleading groups, precision teams, bands or a talented group of individuals that got together especially for Niagara’s largest parade. The Stand & Show performers will stop along the parade route at designated locations and the Parade Audience will be invited to vote online for their favourite performer. The Grande Parade Crowd Favourite will be announced and presented with their award once the voting closes at midnight, September 29, 2013.
Please submit a 60 second video/YouTube clip to the Niagara Grape & Wine Festivals’ Parade Committee at firstname.lastname@example.org showing them how your group plans to celebrate any or all of this year’s themes, as well as a brief description (250 words) outlining your artistic message. Only those selected for participation will be contacted for performance. We are not looking for a finished product, complete with costumes etc., but a concept that demonstrates your potential to WOW THE CROWD! This will undoubtedly be the biggest audience you have ever performed for.
To be eligible your group must have an identifiable artistic presentation and coordinate a thematic message that fits with any of the three 2013 Grande Parade Themes:
- Honouring Our Heroes, Then & Now
- The Niagara Region
- Grapes and/or Wine and Wine Culture